Our services

A temporary residence permit is a form of legalisation for foreigners who plan to stay in Poland longer than a visa or visa-free travel allows.

It covers employees, self-employed persons, company board members, students, as well as people applying for residence to join their family or on other grounds provided by law.

A properly conducted procedure gives you a stable and secure status — most often for up to 3 years — and the opportunity to continue your professional or educational activity in Poland.

Cases handled by LEX-WAY

We handle temporary residence proceedings based on, among others:

• employment
• running a sole proprietorship (JDG)
• holding a position in a company, including a limited liability company
• university studies
• family reunification
• other grounds provided by the Act on Foreigners

Each case requires individual analysis — both of the legal situation and of the practice of the competent Voivodeship Office.

What we provide

• legal analysis and risk assessment
• choosing the right basis for residence
• preparing a complete application with attachments
• help collecting documents from the employer or company
• representation during the proceedings
• monitoring the case until a decision is issued

Why it matters

A wrongly chosen basis, incomplete documents or formal errors can extend the proceedings by many months and, in extreme cases, lead to refusal.

That is why we run every case as a structured process: we analyse risks, prepare consistent documentation in line with office practice, respond to official requests and monitor the proceedings. Where needed, we work with the employer or HR department. At every stage you know exactly where your case stands.

Legalising your stay is not a mere formality. It is an administrative process that determines your right to live and work in Poland, your access to public services and your legal security. Any error, missing document or uncollected letter can lead to serious consequences — including refusal.

In practice, many foreigners hand their cases over to third parties and lose access to their documents, government systems and correspondence. Lack of transparency, information and control are the most common causes of problems in residence proceedings.

LEX-WAY offers a solution built on the highest security standard: professional document preparation while the client keeps full control over the case.

Complete preparation of your case

• registering an ePUAP trusted profile and an e-Doręczenia mailbox
• preparing and completing the application in the INPOL and MOS systems
• collecting all required documents and attachments
• drafting official correspondence to the office
• organising the file in line with administrative procedure requirements

Once finished, you receive a complete document set, full access to all systems and clear instructions for the next steps.

Full control. Full transparency. Full security.

You remain the only person with access to:

• your e-Doręczenia mailbox
• your trusted profile
• your documents
• your correspondence with the office
• your administrative proceedings

Every stage is transparent. Every document is available. Every decision stays under your control.

Professional support at a reasonable price

This service is a sensible alternative to costly representation by an attorney, while maintaining the highest formal standards. Documents are prepared in line with current office requirements and administrative practice.

In official proceedings it is very often necessary to file an appeal, an explanation or a reply to a request from the authority. This applies especially to residence, benefits, employment and administrative documents. A letter drafted incorrectly or filed late may result in refusal, the case being left unexamined or serious legal consequences.

LEX-WAY offers professional drafting of appeals and all official letters in line with applicable law and administrative practice.

We help in particular with

• appeals against decisions and requests for reconsideration
• replies to official requests and explanatory letters
• applications, statements and cover letters
• correcting formal deficiencies
• letters during ongoing administrative proceedings

Cases handled by

• Voivodeship Offices and the Office for Foreigners
• ZUS (Social Insurance Institution)
• tax offices
• vehicle registration offices
• social welfare centres
• other public administration bodies

Support when it matters most

Every letter is prepared individually, based on an analysis of your documents and your specific legal situation. You receive a ready document with clear instructions on what to do next.

An ePUAP trusted profile is now essential for foreigners in Poland, especially since the introduction of electronic delivery (e-Doręczenia) and the digitalisation of administrative proceedings. More and more matters, including temporary and permanent residence applications, require electronic contact with the authorities.

What a trusted profile gives you

• submitting applications online
• receiving official correspondence from the authorities
• signing documents electronically
• tracking your case without visiting the office in person

Without an active profile your proceedings may be hindered or delayed, and in some cases you may be unable to collect important letters on time.

The PESEL number is the basic administrative identifier in Poland, needed for many official matters and everyday formalities.

PESEL is required, among others, to

• start work
• sign a rental agreement
• use healthcare
• settle taxes
• open a bank account
• access public services

How we help

We prepare the application, explain the procedure and support you at every stage — so the whole process runs quickly, correctly and without unnecessary complications.

Employing foreigners in Poland involves numerous administrative obligations and responsibility on the employer's side. Any formal error, missing document or missed deadline may result in a refused permit, a break in the employee's legal right to work and even administrative liability for the company.

LEX-WAY provides professional support in preparing documentation for legalising foreigners' work and residence, in full compliance with current regulations.

Complete documentation

• work permits type A, B, C, D, E and S
• declarations on entrusting work to a foreigner
• notifications of employing Ukrainian citizens
• attachments to temporary residence applications
• documents for residence and work applications
• cover letters, statements and explanations required by offices

Administrative support for employer and employee

• registering an ePUAP trusted profile and e-Doręczenia mailbox
• preparing applications in the INPOL / MOS systems
• collecting documents required for residence
• complete document sets ready to file
• correcting deficiencies and replying to the office

Minimising legal risk

• avoiding formal errors
• reducing the risk of permit refusal
• continuity of legal employment
• relieving HR of time-consuming paperwork
• legal security for the company

Setting up a business in Poland as a foreigner is a decision that affects your personal liability, how you take money out, fixed costs and your chances of obtaining temporary residence.

Registration itself is only a technical formality. What really matters is choosing the right form.

Sole proprietorship (JDG) or LLC (sp. z o.o.)? — key differences

Most common mistakes made by foreigners

• Choosing JDG without assessing asset risk — in case of debt, the owner is liable with all private assets.
• A company with no real business structure — an “empty company” is not a safe basis for residence.
• No analysis of fixed costs — ZUS, accounting, taxes and legal services should be estimated before registering.
• The wrong payout model — how a board member is paid matters for both tax and residence.
• Registering without a residence plan — the business form should match your plan to obtain a residence card.

Our approach

Before registering, we analyse:

• expected revenue
• the scale of business risk
• the need to protect private assets
• how money will be paid out
• fixed costs
• the impact of the chosen form on your residence

PIT-37 is the most common tax return, filed by people working in Poland under an employment contract or a contract of mandate. Everyone whose income is taxed via the employer must file an annual return with the tax office.

A correct settlement helps you avoid problems with the tax office and often lets you recover overpaid tax.

Complete help from LEX-WAY

• analysis of your tax documents (PIT-11, PIT-8C and others)
• preparing a correct return
• applying the reliefs and deductions you are entitled to
• filing the return electronically
• handing over the official filing confirmation (UPO)

Why it is worth it

• no errors or letters from the tax office
• the maximum possible tax refund
• certainty that your income is settled correctly
• meeting your tax obligations in line with the law

The service is especially important for foreigners unfamiliar with the Polish tax system and its procedures.

Apostille and legalisation are formal procedures that allow documents to be recognised by institutions in other countries — especially when they must be presented to offices, courts or consulates abroad.

Apostille

Certification of a document's authenticity used in countries that have ratified the 1961 Hague Convention. It is a simplified procedure for quick recognition of public documents (e.g. civil status records, diplomas, powers of attorney) — usually cheaper and faster than full legalisation.

Legalisation

A more extensive procedure for countries that are not parties to the Hague Convention. The document's authenticity is confirmed by the embassy or consulate of the country where it is to be recognised.

MFA and NAWA legalisation

• MFA legalisation — for countries outside the Hague Convention. After certification by the Polish Ministry of Foreign Affairs, the document must also be legalised at the embassy or consulate of the destination country.
• NAWA legalisation — for diplomas from Polish universities. It is the first step, followed by MFA legalisation.

Why choose us

• Knowledge and experience — we have handled apostille and legalisation for years
• Full support — from apostille to legalisation at embassies and consulates
• Security and confidentiality — your documents are handled with the utmost care
• Speed and punctuality — efficient service so you can focus on your priorities

Transcription means entering a foreign birth, marriage or death certificate into the Polish civil status register. It is necessary for a document issued abroad to have full legal effect in Poland.

Transcription is required, among others, to marry in Poland, apply for residence or citizenship, and in many other administrative proceedings.

Complete help from LEX-WAY

• preparing the transcription application
• certified translation of documents
• checking that documents are correct
• a complete file for the Civil Registry Office (USC)
• support at every stage of the procedure

When transcription is required

• a birth certificate issued abroad
• a marriage concluded outside Poland
• a death certificate drawn up outside Poland

After transcription a Polish civil status record is issued, which can be used in all official matters in Poland.

We know how difficult it can be when you cannot personally take care of matters in your home country. A power of attorney lets you entrust them to a person you trust, without worrying about further formalities.

Two options

• Signature certified by a notary — the simplest and most affordable option. The document can be drawn up in your native language or in two language versions (Polish and native), depending on the notary's requirements and your preferences.
• Notarial deed — a more formal option with higher notary fees and, where needed, a sworn translator present.

We prepare powers of attorney for, among others

• a child's travel
• a child studying in Poland, with a representative appointed in Poland
• selling, gifting or lending a car
• selling or gifting a flat, house or plot
• accepting or rejecting an inheritance
• collecting documents from the Civil Registry Office
• representation before banks and financial institutions
• all kinds of general powers of attorney

Exchanging a foreign driving licence for a Polish one requires proper documentation and meeting formal requirements. The key element is confirmation of the licence's authenticity and validity by the authority that issued it.

Vehicle registration offices increasingly require an official certificate from the competent authority in the issuing country — with an apostille and a sworn translation into Polish. Without it you may receive a request to complete the file, which can significantly delay the procedure.

How LEX-WAY helps

• help obtaining a certificate from the issuing authority
• support obtaining the apostille
• sworn translation of documents
• preparing a complete exchange application
• checking the documents are correct and complete
• a ready set of documents for the vehicle registration office
• clear instructions on the next steps

A safe and smooth exchange

We eliminate the risk of formal errors, delays and requests for missing documents. You save time and avoid complicated formalities.

An occasional lease is a special form of tenancy that effectively protects the owner's interests and allows the flat to be recovered quickly when the agreement ends. It is only valid with a complete set of documents, including a statement from the owner of a substitute residence and the tenant's statement in the form of a notarial deed.

What we do

• drafting a legally sound occasional lease agreement
• preparing the required statements
• booking the notary appointment
• arranging a sworn translator if required
• the owner's statement consenting to the tenant's residence
• signature certification by a notary if the landlord requires it

We offer short lead times and full support at every stage. All documents are prepared in line with the law, so they are legally effective.